Year: 2012

3/15/12

The monthly meeting of the Board of Water Commissioners was held at the office at 5 PM with all members present. Superintendent Chris Wiseman was also present.

The February minutes were approved.

The warrants were signed.

Coliform testing results for February were “0.”  MTBE results were “0” at all stations.

The following information was included in the Superintendent’s report:

PUMPAGE

February Pumpage           2012 –   6,204,000     2011 –  7,644,000

…………Work is nearing completion on the pump and motor problem at Station #5.

…………The leak detection program has been completed.  A total of three leaks were found and repaired.

…………Mr. Wiseman and Horsley & Witten rep. Tom Lee toured the Stratford Ponds treatment facility.

…………Merithew Co. conducted tank inspections on 3/9/12. Status reports are forthcoming.

The roadway paving bid opening was held with nine bidders participating in the opening.  The Lawrence Lynch Co. was low bidder with a bid of $208,259.50.  Chairman Rick Kiely signed the Letter of Intent to Award.

Weston & Sampson’s engineering design agreement for security improvements to the department’s facilities was reviewed.   Mr. Barnicle made a motion to authorize Bruce Adams, from Weston & Sampson, to prepare the engineering bid documents. Mr. Kiely seconded the motion and it was so voted. Chairman, Rick Kiely signed the agreement.

The agreement from Tata & Howard to prepare and file the Water Management Act Permit Amendment was discussed.  Mr. Barnicle made a motion to enter into the agreement as we are working under an interim permit at the present time.  Mr. Calise seconded the motion and it was so voted.  Chairman,

Rick Kiely signed the agreement.

Mr. Kiely informed the Board that he had reviewed and signed The “Memo of Understanding” agreement on the 671 Main Street Project. He noted that this agreement does not affect our easement rights in any way.

Discussion continued on the need for updates to the current personnel policy. A proposal from Warren Rutherford’s firm “The Executive Suite” was reviewed. Mr. Barnicle made a motion to accept Mr. Rutherford’s proposal.  Mr. Calise seconded the motion and it was so voted.

No action was taken on the subject of Open Cape and their proposal to install fiber optics in Cotuit.  Mr. Kiely will speak with the Fire Chief about his position on the subject.

The 2013 budget and five-year capital improvement program were discussed.

Mr. Kiely informed the Board that, sometime in the near future, the Town of Barnstable will propose to install solar panels on an 11-acre piece of land next to the Mosswood Cemetary. The Board agreed that they will never be in favor of anything that involves construction within a Zone II area.

The meeting adjourned at 7:04 pm..

Respectfully submitted,

Frederick Kiely, Chairman

cc: Prudential Committee

FLUSHING LOCATIONS FOR THURSDAY APRIL 5, 2012

FLUSHING WILL TAKE PLACE TODAY FROM 9 AM UNTIL 4 PM

ON ROUTE 28 FROM THE GATEWAY CHRISTIAN CENTER INTO THE

COTUIT MEADOWS SUBDIVISION AND IN THE SANDALWOOD AREA.

ALL RESIDENTS ARE ADVISED TO CHECK WATER CLARITY BEFORE

USE, WHILE THIS PROGRAM IS IN OPERATION, AS WATER LINES

OUTSIDE THE FLUSHING AREA COULD BE AFFECTED.

FLUSHING LOCATIONS FOR WEDNESDAY  APRIL 4, 2012

FLUSHING WILL TAKE PLACE ON NEWTOWN ROAD BETWEEN

THE NEWTOWN ROAD TANK AND ROUTE 28 AND ON

ROUTE 28 FROM NEWTOWN ROAD TO THE COTUIT MEADOWS

SUBDIVISION BETWEEN 9 AM AND 4 PM.

ALL RESIDENTS ARE ADVISED TO CHECK WATER

CLARITY BEFORE USE, WHILE THIS PROGRAM IS

IN OPERATION, AS WATER LINES OUTSIDE THE

FLUSHING AREA COULD BE AFFECTED.

FLUSHING LOCATIONS FOR TUESDAY, APRIL 3, 2012

FLUSHING WILL TAKE PLACE ON MAIN STREET, FROM

THE MAIN STREET TANK TO ROUTE 28 AND ON

NEWTOWN ROAD BETWEEN MAIN STREET AND ROUTE 28.

ALL RESIDENTS ARE ADVISED TO CHECK WATER

CLARITY BEFORE USE, WHILE THIS PROGRAM IS

IN OPERATION, AS WATER LINES OUTSIDE THE

FLUSHING AREA COULD BE AFFECTED.

COTUIT WATER DEPARTMENT

BOARD OF WATER COMMISSIONERS

MEETING DATE: THURSDAY, APRIL 5, 2012 @ 5:00 pm

4300 FALMOUTH ROAD ( RTE. 28) COTUIT, MA

A G E N D A

1.  MINUTES

2.  WARRANTS

3.  WATER QUALITY

4.  SUPERINTENDENT’S REPORT

5.  OLD BUSINESS

a. 671 Main Street

b. Personnel policy

c. Open Cape

d. Solar Panel proposal

e. 2013 Budget

FLUSHING LOCATIONS FOR MONDAY, APRIL 2, 2012

FLUSHING WILL BE BEGIN TODAY AT THE NEWTOWN

ROAD WELLFIELD AND FOLLOW NORTH ON MAIN

STREET FROM THE MAIN STREET WATER TANK.

ALL RESIDENTS ARE ADVISED TO CHECK WATER

CLARITY BEFORE USE, WHILE THIS PROGRAM IS

IN OPERATION, AS WATER LINES OUTSIDE THE

FLUSHING AREA COULD BE AFFECTED.

ATTENTION   COTUIT  RESIDENTS

WATER MAIN FLUSHING NOTICE_____________________________________________

The Cotuit Water Department will be flushing water mains (weather permitting) from:

Monday, April 2nd – Friday, June 1st 9 AM – 4 PM  Monday through Friday

Water main flushing is part of a preventive maintenance program being undertaken by the Water Department to ensure that water

quality is not being compromised.

Discoloration of the water may occur.  This is an unavoidable effect of flushing, with an aesthetic value only, and is not considered a health hazard.  The water should clear after a short period of time.

Signs will be visible in flushing areas.  Residents in these areas are advised to refrain from laundering between 9 am and 4 pm and to set water aside for drinking and cooking purposes.

All village residents are advised to check water clarity before use, while this program is in operation, as water lines outside the flushing area could be affected.

We appreciate the cooperation of our customers and apologize for any inconvenience.

Please call Cotuit Water at 508-428-2687 with any questions.

2/21/12

The monthly meeting of the Board of Water Commissioners was held at the office at 5 PM with all members present. Superintendent Chris Wiseman and Prudential committee member Amy Kates were also present.

The January minutes were approved.

The warrants were signed.

Coliform testing results for January were “0.”

The following information was included in the Superintendent’s report:

PUMPAGE

January Pumpage          2012 – 7,227,000  2011 – 8,489,000

…………Two leaks, found while conducting the leak detection program, were repaired.

…………Nine bids have been taken out to date on the well road paving project.  The bid opening date is 2/22/12.

…………Horsley & Witten have not finished their assessment of the data we sent them on the Stratford Ponds treatment facility.

…………Merithew Co. will conduct tank inspections on 4/9/12.

…………Tata & Howard will proceed with the preparation of the water withdrawal permit renewal. The contract will be forthcoming.

…………The station #5 well has been pulled and inspected to determine what is causing a persistent vibration.

Discussion was held on the 671 Main Street easement and the fact that we are still awaiting the arrival of the documents from Attorney McLaughlin’s office.

Discussion continued on revising the personnel policy. After much discussion, the Board asked that a written proposal be obtained from the firm “The Executive Suite.”

Discussion continued on the project proposed by Open Cape Fiber Optic company.  The Board will request more information and obtain an opinion from the Fire Department concerning this proposal.

The 2013 proposed budget and five-year capital improvement program were discussed.

The next meeting will be held on March 15, 2012 at 5:00 pm.

The meeting adjourned at 7:20 p.m..

Respectfully submitted,

Rick Kiely, Chairman

Cc: Prudential Committee

COTUIT WATER DEPARTMENT

BOARD OF WATER COMMISSIONERS

MEETING DATE: THURSDAY, MARCH 15, 2012 @ 5:00 pm

4300 FALMOUTH ROAD ( RTE. 28) COTUIT, MA

A G E N D A

1.  MINUTES

2.  WARRANTS

3.  WATER QUALITY

4.  SUPERINTENDENT’S REPORT

5.  OLD BUSINESS

a. 671 Main Street

b. Personnel policy

c. Open Cape

d. 2013 Budget

6.  NEW BUSINESS

a. Proposed 11 acre ground-mounted solar panel at Mosswood Cemetary

1/19/12

The monthly meeting of the Board of Water Commissioners was held at the office at 5 PM with all members present except Mr. Barnicle. Superintendent Chris Wiseman, Prudential committee member Amy Kates and Town councilor Jessica Rapp Grassetti were also present.

The December minutes were approved.

The warrants were signed.

Coliform testing results for December showed four coliform bacteria hits.  The Department decided to chlorinate the system for at least 30 days beginning 12/9/11.

At 5:30 William Flynn arrived to discuss his request for some relief on his 2011 excess water bill.  After much discussion the Board voted to apply the leak-rate policy to his bill.  Mr. Flynn departed.

The following information was included in the Superintendent’s report:

PUMPAGE

December Pumpage : 2011 –  7,300,000 2010 – 8,186,000

.………One new service was installed, two services were replaced and one service was repaired.

…………The well field paving project will be advertised for bids in the Central Register and in the Cape Cod Times .The bid opening will be held on 2/22/12.

…………Horsley & Witten have not finished their assessment of the data we sent them on the Stratford Ponds treatment facility.

…………1,450 feet of water main and three hydrants have been installed in the 2^nd phase in Cotuit Meadows subdivision.

…………Inspections will be done at all three storage tanks by Merithew Co. in the Spring.

Mr. Kiely stated that he would contact Attorney McLaughlin to inquire about the status of the easement agreement redraft at 671 Main Street.

Discussion continued on revising the personnel policy.

The Board reviewed the temporary license agreement from Open Cape fiber Optics Co. Mr. Barnicle made a motion to have Attorney Mann review the document and offer his legal opinion.  Mr. Calise seconded the motion and it was so voted.

The Board reviewed a letter from Susan Skenderian requesting an adjustment on her 2011 excess water bill.  After discussion, Mr. Barnicle made a motion to deny her request.  Mr. Calise seconded the motion and it was so voted.

Discussion was held on the 20-year withdrawal permit application.  Mr. Wiseman indicated that he would obtain a price breakdown from Tata & Howard, the firm who completed the last permit renewal.

The next meeting will be held on February 16, 2012 at 5:00 pm.

The meeting adjourned at 7:30 p.m..

Respectfully submitted,

Rick Kiely, Chairman

cc: Prudential Committee