Water Commissioners – Feb 18 2016 – meeting minutes

The monthly meeting of the Board of Water Commissioners was held at Freedom Hall at 6:00 p.m. Chairman Barnicle, Commissioner Campbell and Commissioner Mastro were present, as was Superintendent Chris Wiseman.

Russ Kleekamp from the engineering firm of GHD was in attendance as was Mike Downey and Joe Perry from the National Forestry Program.

The meeting was called to order at 6:00 p.m.

The 01/20/2016 minutes were approved and warrants were signed.

Mr. Wiseman reviewed the water quality testing results for the month of January which included the quarterly MTBE testing results. There were no MTBE detections.

January 2015 Pumpage 7,638,000
January 2016 Pumpage 8,243,000

There was no new service installation or replacement services completed in January.

Mr. Wiseman notified the board that we have been approved for the Hazardous Mitigation Grant from FEMA/MEMA. He is working with the treasurer to submit the funding information which includes W9’s, and electronic funds transfer forms.

Mr. Wiseman also noted that there is a response due to MassDEP regarding the chlorine addition safety permit. Recommendations for funding to complete projects that will bring us into compliance will need to be included in the appropriation requests at the upcoming district meeting to be held this May. We would then need to bid the project and need time to complete the work. Due to these time constraints, Mr. Wiseman will send a response to the DEP with additional supporting documentation from Tata & Howard to request an extension of the compliance deadline.

Russ Kleekamp brought some pictures of the tank demolition process and was available for any questions on the status of the project. He noted that construction is on track with the timeline.

The USDA application review is underway. A DUNs number for the Cotuit Fire District was created and registered with the System Award Management (SAMs) database so that we are eligible to receive the grant when/if it is approved.  Mr. Kleekamp also noted that Open Cape is actively reviewing the revised agreement. And the board made a motion to approve the Cellular RFP contract with GHD as we look towards demolishing the Main Street tank this fall.

Mike Downey and Joe Perry gave the board an overview of the National Forestry Stewardship program and presented them with a packet of information and an application. There is no obligation for participation if the application is accepted, and the funding is available on a first come first served basis, and the likely next step is to have a professional forester evaluate our land for
current and future needs.

The board reviewed a first draft of the FY17 budget and will make salary recommendations and appropriation request in time for the District Budget meeting.

The next meeting will be held on Thursday, March 17, 2016 at 6:00 p.m. at Freedom Hall.

The meeting adjourned at 8:00 p.m.

Respectfully submitted,
Theodore Barnicle, Chairman
Cc: Prudential Committee

Download a copy of the minutes