Author: azais

Board of Fire Commissioners

Notes of Regular Meeting held March 22, 2012

Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1300hours by Fire Commissioner Mycock, Fire Commissioner Field and Fire Commissioner Nailor

Recording– Barbara Trainor- Tessier, Jayne Pierce typing

Fire Commissioners Comments:

•  Fire Commissioner Nailor made a motion to accept January 31, 2012 Fire Commissioner monthly meeting minutes, seconded by Fire Commissioner Field, motion passed unanimously
•  Fire Commissioner Nailor made a motion to accept March 17, 2011 Fire Commissioners monthly meeting minutes, seconded by FC Field, motion passed unanimously

Public Comments:

•  Concerned with Freedom Hall being a large building, are we going to get a sound system to help facilitate the meetings
•  Concerns with staff sub-committee’s focus on full time firefighters not call firefighters for possible answers for a hiring process.
•  SAFE grant will also work for the call department as well as the full time department.
•  Two year process in the past for hiring of new career personnel and statistics Fire Commissioner Mycock has not heard any updates from the staffing sub-committee
•  Concern about being short handed on not only fire incidents as well as ambulance incidents
•  Expensive to add additional personnel to the budget
•  A major portion of our work is in Emergency medical incidents
•  Fire Commissioner Mycock expresses there appreciation to all the comments that have been made

Fire Chief’s Report:

•  Monthly Activity Sheets:
  • o January 2012 – 28 Ambulance Calls, 21 Fire Calls
  • o February 2012- 35 Ambulance Calls, 16 Fire Calls
•  Comstar Report
  • o January 2012- Beginning Balance $47,8875.45, Ending Balance $47,936.49
  • o February 2012- Beginning Balance $47,936.49, Ending Balance $36,947.54

Old Business:

•  Budget:
  • o January 2012- Salary is at 53 % spent, Operational is at 58 % spent
  • o February 2012- Salary is at 59 % spent, Operational is at 60% spent

Staffing Sub-Committee:

• o The staffing sub-committee gave the Fire Chief the task to prepare a staffing report to the Fire Commissioners showing statistics and budget and need to hire more firefighters, it was noted that we are behind on time to get this project completed on schedule.  The Fire Chief states that we are behind the times on amount of personnel we have staffing our District, we need to move in a safer manner on how many respond to our incidents.
• o Fire Commissioner Mycock scheduled the staffing report to be completed by the April 20, 2012.
• o April 17, 2012 – The Board of Fire Commissioners will be presenting the FY 2013 budget to the District.
• o Fire Commissioner Nailor stating that it may not be possible for all of the questions to be answered or may not be important to answer all questions on a line to line basis
• o Fire Commissioner Mycock asking the board to review the appropriation line item of union negotiation money of $25,000.00 to go back to the district. This money may not be needed, although it might be used for the insurance negotiations.
• o Fire Commissioner Mycock asking the Fire Chief to look into dispatch from the Barnstable County Sheriff’s Department and bring back to the board with a dollar amount
• o Fire Commissioner Mycock asking about other line items to bring forward to the front is the Administrative Assistant position that has changed throughout the years since it was created. First started out as a secretary’s position than to an Administrative Assistants, it has become an expensive position and asking if this is a position that is needed, now with the new changes that have been made to the department are there other ways to accomplish the same tasks. Taxes have increased in the last few years; we have to look at the job description, qualifications of the position.  Guidelines and duties, a lot of changes since the position has started, software changes, duties are changing and feel we have been not doing our job with keeping up with the position.
• o FY 2013 Budget will be submitted to the District website

New Business:

• o Truck committee needs to start scheduling meetings to discuss the capital expenditure of replacement of our aging engine 265.  This engine is scheduled to be replaced FY 2015

Respectfully Submitted:

Board of Fire Commissioners

Board of Fire Commissioners

Notes of Regular Meeting held February 23, 2012

Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at      hours by Fire

Meeting postponed until March 22, 2012

Board of Fire Commissioners

Notes of Regular Meeting held January 31, 2012

Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1305hours by Fire Commissioner Mycock, Fire Commissioner Field and Fire Commissioner Nailor

Recording– Amy Kates, Barbara Trainor- Tessier

Fire Commissioners Comments:

•  Fire Commissioner Mycock reports that Chief Christopher Olsen will not be able to make this meeting do to legal matters
•  Fire Commissioner Field made a motion to accept November 17, 2011 Fire Commissioners monthly meeting minutes, seconded by FC Nailor, motion passed unanimously
•  Fire Commissioner Field made a motion to accept December 22, 2011 Fire Commissioners monthly meeting minutes, seconded by FC Nailor, motion passed unanimously

Public Comments:

•  Statement about Fire Commissioner meeting minutes and Fire Commissioner executive meeting minutes when they can be releasable
•  Statement about how long shall the recordings be saved
•  Statement about the requirements were not mate by firefighter that was suppose to attend state academy
•  Statement about call Firefighters, three were hired without consulting the Fire Commissioners
•  Statement about staffing sub-committee, questioning why a particular district member was not asked to be on the staffing sub-committee

Fire Commissioner Mycock stating that the Fire Chief told the Fire Commissioners that the firefighter was not going to the state fire academy because we need more personnel at the station for coverage do to line of duty injuries.

Fire Commissioner Mycock stating that there will be one or two special budget meetings to complete the FY 2013 budget for the Prudential Committee.

Fire Commissioner Nailor reports on the staffing sub-committee- there have been two to three meetings; last meeting was very informative especially with the help of Paul Mederios of Hyannis Fire and Representative of the Professional Firefighters of Massachusetts.  Mr. Mederios spoke on the reasons to hire more firefighters as well as giving information on the need of more firefighters for Cotuit Fire Department.

Fire Commissioner Nailor stated that the Fire Chief is working on completing the Safer Grant and will have it ready in time for February 24, 2012.

Fire Chief’s Report:

Fire Commissioner Field made a motion not to release executive minutes of FY2010 on the advice of legal counsel, seconded by FC Nailor, motion passed anonymously.

Fire Commissioner Nailor made a motion to adjourn Fire Commissioners meeting, seconded by FC Field, motion passed unanimously.

•  No report, will be completed at next regularly scheduled Fire Commissioner meeting

Old Business:

Budget:

•  No report, will be compiled for next Fire Commissioners meeting

New Business:

•  No comment, all new business will be addressed at the next Fire Commissioners meeting

Respectfully Submitted:

Board of Fire Commissioners

Board of Fire Commissioners
Notes of Regular Meeting held, October 20, 2011
Note: These notes become official when approved at a subsequent meeting.
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The regular monthly meeting of the Board of Fire Commissioners was called to order at 1310hours by Fire Commissioner Mycock, Fire Commissioner Field and Fire Commissioner Nailor
Recording- Amy Kates, Barbara Trainor- Tessier
Fire Commissioners Comments:
• Motion made by Fire Commissioner Field to accept August 18th Fire Commissioner meeting minutes, seconded by Fire Commissioner Nailor, motion carried
• Motion made to accept September 15th 2011 Fire Commissioner meeting minutes with correction, seconded by Fire Commissioner Mycock, motion carried
Public Comments:
• Concerned with using Engine 265 to the scene for med flight landing
• Concern with long tern injury to Firefighter
• District members requesting to be on staffing sub-committee(Amy Kates, Jim Gardner)
• Letter for the record- requesting for Chairperson of the Fire Commissioners resignation
• Comments made- “stay in your own lane”
• Chain of Command- Tax payers being at the top
• House numbers regulations
• Need an educational seminar on possibly hiring two firefighters
• Why aren’t we positing our minutes on the District Web Site
Fire Chief’s Report:
• Monthly activities: August 2011 Fifty-four incidents fire and rescue combined, September 2011 forty-one incidents fire and rescue combined.
• Fire House Software issues are being worked out can not print staff activity reports, working with Fire House Consultant.
• Comstar: $34,421.00 beginning balance, $34,797.00 ending balance
• Imagine Trend EMS Software- The reports are stating that we are charging for oxygen but did not use it on the patient. Maybe a code issue that we are experiencing, we are looking into issue.
Old Business:
Budget:
• 22% of the salaries have been spent
• 44% of the operational budget has been spent
• Appropriations- working with Treasurer to close out some of the appropriations that are zero balance
• Union contract has been completed and signed Fire Commissioner Mycock to hand out copies to Board members
New Business:
• Personnel/staffing sub-committee- Fire Commissioner Nailor, Prudential Committee Barry, Fire Chief Olsen, Union President Amento and one district member
• ISO Rating is in the process for Cotuit Fire Rescue Department, ISO consultant need our training records, scheduled meeting next month
• Engine 265 maintenance and repairs quoted between $7,000.00 to $9,000.00 dollars
• Temporary/provisional position: request for permission to have an open dialogue with the Union to discuss the possibility.
Fire Commissioner Mycock made a motion to adjourn the meeting, motion seconded by Fire Commissioner Nailor, motion carried. Meeting adjourned 1359 hours.

Respectfully Submitted:
Board of Fire Commissioners

Board of Fire Commissioners
Notes of Regular Meeting held, August 19, 2010
Note: These notes become official when approved at a subsequent meeting.

The regular monthly meeting of the Board of Fire Commissioners was called to order at 1303 hours by Commissioner Mycock, Field and Commissioner B. Nailor. Also in attendance: Treasurer/clerk Agnes Murray, Prudential Committee Member King Lowe, Amy Kates, Cindy Gardner, Carol Olsen, Ruth Pierce, Barbara Tressier, Bill Tressier, Bennet Dotridge, Don Campbell, Lieutenant J. Pouliot, FF J.Amento

Recording- one district member recording and the Fire District
Public Comment: requesting for a box outside the door for postings
District member giving a letter to the Fire Commissioners
District member asking about changing the meeting times from day to night
Prudential Committee Chairperson- If the Fire Department would entertain taking over care of Freedom Hall.
Fourth of July was a success, “Thank you” to all our personnel that came
Strawberry Festival- success and “Thank you”
Cotuit Mosquito Yacht club- Safety talk was well received, patches from Cotuit Fire Rescue Department were given on a job well done for the rescue incident
Dinning/Kitchen completed, painting from FF, Job well done with our “Thanks”
South Shore Generator- completed
Old Business:
• Budget- 98% Labor and Salaries spent, 77 % of the operational budget spent
• Fire Hose Replacement- ordered
New Business:
• Truck Committee- need to meet Falmouth Fire in September
• Activity Reports- need to supply copies to the Board of Fire Commissioners
• Personnel Protective Equipment- Lieutenant Pouliot completing grant
• Fitness/Wellness Grant- Chief will complete grant
• Safety Grant- Chief will complete grant
• Training reimbursement: Masters Program
• FF requesting reimbursement for two year Masters program degree
• Fire Chief approved $480.00 last year in error and was disciplined from the Board of Fire Commissioners, it clearly states that the Fire Chief approves courses and classes but the reimbursement is the authorization of the Board of Fire Commissioners according to the Union Contract
• Commissioner Field- motion made to deny FF request for reimbursement for two year Masters Program courses, seconded by Commissioner Nailor- motion voted upon and passed.
• Commissioner Field questioning if $480.00 given to FF for last year reimbursement shall the Board request monies back for such, Chairperson Mycock stating “no”, not at this time.
• Motion made by Chairperson Mycock to go into executive session for the purpose of step two grievance process, motion seconded by Commissioner Nailor, voted upon and passed.
• Out of executive session, meeting reconvened.
• Fire Commissioner Mycock, motion – Board of Fire Commissioners denied request for step two grievance and moves to arbitration if Union so desires, seconded by Commissioner Field – motion voted upon passed.
• Motion made by Chairperson Mycock to adjourn Fire Commissioners meeting, seconded voted upon and passed.
Respectfully Submitted:
Board of Fire Commissioners

Cotuit Fire District – Board of Fire Commissioners
Notice of meetings of District Department and all District Boards
As required by Chapter 28 of the Acts of 2009 which amends MGL Chapter 30 A

NOTICE OF MEETING

DATE of Meeting/Time: November 17, 2011 at 1300hrs (1:00pm)
PLACE: 64 High Street, Cotuit Fire Department, Cotuit, Massachusetts.
DATE OF NOTICE: November 14, 2011

Call to Order

Review & Approval of any previous meeting minutes

Public Comments

Fire Chief’s Report
• Monthly Activity sheets
• Comstar

Old Business:
• Budget
• Personnel staffing/study
• ISO Rating
• Engine 265 maintenance/repair
• Temporary/provisional position

New Business:
• Centennial Celebration for Cotuit Fire Department
• Christmas in Cotuit
• Capital expenditures

Executive Session: Not needed

Approval of Warrants

________________________________________________________________________
For your information the section of the M.G.L. that pertains to postings of meetings is as follows: Except in an emergency, in addition to any notice otherwise required by law, a public body shall post notice of every meeting at least 48 hours prior to such meeting, excluding Saturdays, Sundays and legal holidays. In an emergency, a public body shall post notice as soon as reasonably possible prior to such meeting. Notice shall be printed in a legible, easily understandable format and shall contain: the date, time and place of such meeting and listing of topics that the chair reasonably anticipates will be discussed at the meeting. For meetings of a local public body, notice shall be filed with the municipal clerk and posted in a manner conspicuously visible to the public at all hours in or on the municipal building in which the clerk’s office is located.